Scripture Union, Northern Ireland

Further Information & F.A.Q.

Our Camps have been running for many years in Northern Ireland. Each Camp runs a different programme that is uniquely tailored for the age group at camp. A full list of activities on offer is provided in the Camp description.

Campers will be encouraged to give all activities “a go” but our leaders will never ask them to participate if they do not want to.

Activities are planned with safety and enjoyment in mind, in line with SUNI’s policies on Safeguarding, Health and Safety, Covid Guidelines and GDPR (copies are available on request).

FAQ

What happens after I book?

You will receive an email confirmation from Eventbrite as receipt of your booking and your payment of the deposit. Within 2 weeks of your booking, you will receive an email from the Camp Leader(s)/Secretary. They will explain how to pay the final balance and will ask you for further information (via JotForm).

Who will be looking after my child?

All Camps are staffed by volunteers who are approved by SUNI. Teams of volunteers work under the supervision of voluntary team leaders who are carefully selected for their leadership abilities and experience and appointed to their role by the Council of SUNI.

Will I have to pay for SU Camps?

Yes, all SU Camps have a fee attached.

SU Camps are not run for profit, and all those who attend, including volunteers, share expenses.

We try to charge as little as possible for each Camp however, we never want finance to be a barrier.

Therefore, a Sponsorship Fund is available. For more info and to request sponsorship please contact us confidentially at campsponsorship@suni.co.uk

How do we make contact with the Camp Leaders?

Each Camp has its own email account for correspondence with parents/guardians.

Please check your email regularly, including your junk mail folder and add @suni.co.uk to your ‘safe sender’ list.

Camp Leaders will contact all families directly to confirm booking, provide camp schedules and kit lists and to ask parents/guardians to complete a Health and Transport form (parental permission and medical).

What about insurance?

All SUNI Camps are covered by a Public Liability (3rd party) Insurance Policy.

Please note that some activities listed on the website may change due to insurance restrictions unknown at time of uploading onto the site.

In addition to the insurance cover that we provide, we advise everyone to take our cover against personal accident, cancellation and illness.

What processes are being put in place for COVID safety?

All SU activities this summer are subject to COVID restrictions and guidelines as part of SUNI’s statutory requirement to undertake a risk assessment of Covid–19 and the mitigation measures that will be required. Volunteers will be fully briefed in all the necessary measures to be undertaken in order to ensure a safe and enjoyable event for all involved.

A few practical things to note in order to help us do this well include:

• Please do not attending an SU activity if you have any COVID symptoms
• Please avoid congregating around drop–off and pick–up areas

Please follow all instructions given by the team leaders of the event, so that we can all stay safe this summer!

What if I have a Complaint?

We really hope your experience of SU Camps is a great one! However, if there is a problem we would like to know as soon possible so we can do our best to put it right. Please contact the Camp Leader in the first instance. If the problem is not dealt with to your satisfaction, please contact SU Staff at camps@suni.co.uk

How do I raise a concern about safeguarding?

Please contact the Safeguarding Designated Officer for Camps and Missions kathy@suni.co.uk

Terms & Conditions For Booking a Camp

BOOKING & PAYMENTS
Bookings are made through Eventbrite and a deposit of £45 is payable at this time. Please note that the cost of the camp, as advertised, does not include a small Eventbrite fee, which will be added to the deposit payment.

An email acknowledging the receipt of your Eventbrite payment indicates your booking has been accepted and your details will be transferred to the Camp Leader(s)/Secretary.

Camp Leader(s)/Secretaries will be in contact via email, informing you of a due date for the remaining balance. Payment can be made in instalments or in full via bank transfer in the month of May.

Camp Leader(s)/Secretaries will also ask parents/guardians to complete an online JotForm requesting personal details and parental consent.

If the camp is oversubscribed, Eventbrite will place your child on a waiting list. If a space becomes available, you will be notified via email and have 24 hours to respond and pay the deposit.

Please note, SUNI reserve the right to refuse any booking.


INCLUDED IN CAMP COST
Accommodation, all meals, activities, deposit and travel throughout the duration of the camp.
Not included are: personal spending money, travel to and from the camp venue, cancellation and personal accident insurance and an Eventbrite booking fee.


PLEASE INFORM US
To ensure that we have volunteers and facilities to meet your child’s needs, you should inform us of any health, disability, social, behavioural or additional support needs which may affect your child while on at Camp. Please complete the information requested on the JotForm requested by the Camp Leader(s)/Secretary. It is particularly helpful to know details of any allergies or special dietary requirements. We may contact you for more information. Every effort will be made to welcome children and young people with Special Education Needs.

CANCELLATIONS AND REFUNDS
SUNI reserves the right to cancel a camp where necessary. If this is the case, SUNI will refund the entire purchase.
If you wish to cancel your booking, you can do so up to 7 days prior to the event by contacting the Camp Leader(s)/Secretary. If you cancel up to 7 days prior to the event, SUNI will refund any balance you have paid. If you cancel after this time period SUNI cannot guarantee a refund.

In any case of cancellation, SUNI cannot refund the book fee charged by Eventbrite.


EMAIL ADDRESSES
The Camp Leader(s)/Secretary of your camp will email you important information relating to camp. Please ensure you check your email regularly, including your junk mail folder (add @suni.co.uk to your ‘safe sender’ list).


INSURANCE
All SUNI camps are covered by a Public Liability (3rd party) Insurance Policy. Please note that some activities advertised may change due to insurance or COVID restrictions unknown at the time of advertising. In addition to the insurance cover that we provide, we advise everyone to take out cover against personal accident, cancellation or illness.


BEHAVIOUR
We reserve the right to ask a child or young person to leave the activity if their behaviour is incompatible with the general enjoyment and wellbeing of others. In these circumstances we expect you to collect your child at your own expense. However, if you are unable to you will be liable for any expenses incurred in returning your child home. In these circumstances, no refund will be available.


SAFETY & SUPERVISION
The safety and wellbeing of children, young people and our volunteers is paramount. We maintain a high ratio of volunteers to campers.

All Camps are staffed by volunteers who are approved by SUNI. Teams of volunteers work under the supervision of voluntary team leaders who are carefully selected for their leadership abilities and experience and appointed to their role by the Council of SUNI.
All volunteers give of their own time and money to serve at SU Camps.

All volunteers are trained according to SUNI’s procedures for Safeguarding children and young people, training covers the areas of: Health and Safety, COVID Safety and Child Protection. Volunteers who handle personal information are also trained in our GDPR procedures.

Each Camp has its own qualified appointed person(s) for First Aid and Food Hygiene and all activities are carried out under careful and qualified supervision.

Photographs and video
Sometimes photographs and video footage taken on SUNI activities are used in publicity materials and on the SUNI website (this may include social media channels). If you have any objection to photographs or video of your child being used for such purposes, please ensure you make this known during the completion of the JotForm.


DATA PROTECTION
The information you have given us is held and used throughout the time of the activity. We do not share information with any other organisations without your permission unless deemed necessary for Child Protection. For insurance reasons this information will then be securely archived. To find out more about how we use your information please visit our Privacy Policy at www.suni.co.uk


COVID-19
Please note that all those who attend SUNI activities are expected to fully comply with all relevant COVID guidelines and restrictions at all times. More information about our COVID procedures can be found on our website and any necessary specific guidance will be passed on to parents as appropriate.


COMPLAINTS OR CONCERNS
We really hope your experience of SU Camps is a great one! However, if there is a problem we would like to know as soon possible so we can do our best to put it right. Please contact the Camp Leader(s) in the first instance. If the problem is not dealt with to your satisfaction, please contact SU Staff at camps@suni.co.uk

If you have a concern about Child Protection, please contact the Safeguarding Designated Officer for Camps and Missions kathy@suni.co.uk

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